Payroll and HR Administration Co-Ordinator

Rotherwas, Hereford

The Job Role

If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We have over 5 decades of experience and are dedicated to finding the perfect solutions for our customers. Currently we are seeking for a Payroll & HR Administration Co-Ordinator to join our Payroll & HR Admin department. The primary responsibility of the role will be to provide a competent, effective and timely 1st line payroll and administrative function for approximately 350 employees.

Key Responsibilities

  • Co-ordinate all matters relating to payroll and pensions, ensuring accuracy, compliance and appropriate approval at all stages.
  • Complete monthly payroll for around 350 employees.
  • Ensure all processes are compliant with current payroll requirements, including relevant tax, pension (auto enrolment and pension salary exchange arrangements) and NMW legislation.
  • Oversee all 1st line payroll activity and coordinate/prioritise workload and output of two Payroll/ HR Administrators with updating information and relevant databases including recording of starts and leavers, SMP, SSP, HMRC reporting, earnings attachment orders and BACS processing.
  • Liaise with department supervisors to ensure that all payroll and pension queries are responded to promptly and with sensitivity.
  • Oversee the Payroll/HR Administrators with pension submissions, assessments, and uploads to relevant pension providers & banking facilities.
  • Management of core payroll processes including, processing payslips and P60s.
  • Ensure 1st line payroll staff comply with reporting to Payroll/HR Supervisors with data to enable the production of the payroll budget and reports for month end and year end reporting.
  • Oversee Payroll/HR Administrators and monitor their output in relation to all 1st line processes.
  • Report issues for corrective action and remediation to the two Payroll/HR Supervisors in order to identify training deficiencies of 1st line staff.
  • Perform ad hoc duties as required by the Directors, HR Manager & Department Supervisors.
  • Carry out assurance checks of 1st line output from inception to end monthly payroll information and calculations within set deadlines.
  • Deal with statutory legislation including Auto Enrolment, SSP, SMP, P45’s, P60 and Tax Coding. Including data entry onto monthly payroll schedule tracker.
  • Dealing with queries and engaging with 3rd parties such as Sage, HMRC, NEST pension provider and banking provider.

Job requirements:

  • This is a busy role, which will demand a high level of attention to detail and discretion.
  • End-to-end payroll experience (3 years) is required (Sage 50 payroll experience desirable)
  • Excellent working knowledge of payroll processes and Microsoft Excel.
  • Knowledge of NEST would also be an advantage.
  • Good understanding of UK payroll legislation and the ability to implement ongoing changes.
  • Good analytical skills, meticulously organised, with an ability to prioritise workloads of others.
  • Comfortable in communicating at all levels across the group as well as external organisations such as HMRC, Pension regulator, etc.
  • A positive “can-do” attitude, with the ability to problem solve and a willingness to roll up your sleeves to assist with a range of tasks.
  • Ability to develop the payroll function to ensure it continues to meet business needs.
  • Supervisory experience essential – you must have experience of effectively leading at least 1 member of staff.
  • Highly efficient, discrete and self-disciplined.


  • Free onsite parking.
  • Free refreshments (tea and coffee).
  • Casual dress.
  • Company social events.
  • Opportunity for company bonuses.
  • Cost of living reviews carried out annually by the Directors.
  • 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year).
  • Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days.
  • Life Insurance Scheme – 3x annual salary.

We have a positive, professional and welcoming environment; you will have the opportunity to work within a fully integrated multidisciplinary business. We offer good job security and stability with career development opportunities for the right candidate.

Full Time Position

  • Hours are based on a 40-hour week, Monday to Friday 8.00 am to 4.30 pm with half an hour each day for lunch. No weekend, evening or bank holiday working.
  • Salary commensurate with experience.
  • Free internal training provided as required.
  • Opportunities to progress, promote internally and up skill.

Due to the nature of the business being a manufacturing environment, working from home arrangements are not available.

Full Time

Salary commensurate with experience

Free internal training provided as required.

Apply to join the HR Smith team

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