Office Administrator – 9 Month Fixed Term Contract (Maternity Cover)

The Job Role

If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We are a family run business with over 5 decades of experience and are dedicated to finding the perfect solutions for our customers. Currently we are looking for a temporary Office Administrator to join our dynamic team to assist in all administrative and payroll functions within the busy HR Department.

Role Responsibilities

• Maintain Holiday and sickness records for all employees.
• Process holiday/cancellation slips in a timely manner.
• Update Sickness & Absence spreadsheet for monthly reporting and flag issues / anomalies to senior HR staff.
• Liaise with internal managers to obtain back to work forms and timesheets to adhere to deadlines.
• Process Paxton daily absence report and investigate anomalies.
• Prepare and issue contracts and offer letters for prospective employees.
• Carry out pre-employment checks, collating and distributing pre-induction checklists and packs, fob access requisition form and requesting and chasing references.
• Post offer point of contact for all candidates, answering queries over the phone and email.
• Administration of new starters including inductions across sites.
• Update Employee Personnel files and master database as required.
• Process leaver checklist (including return of assets and resignation acknowledgement) and administrate exit interview process.
• Accurately maintain manual and electronic personnel files in a confidential manner.
• Answer general HR enquiries from external and internal sources via phone and email.
• Supporting the HR team with ad hoc administration projects and reports.
• Distribution and collection of internal documentation.
• Update Logbook as and when required recording all HR correspondence in department for processing. Collate and file paperwork as required.
• Process fixed penalty notice charges for employees/senior management.
• Provide information and analysis for ONS surveys.
• General administration duties such as filing of timesheets, tax code notifications, sickness absence attachment information.
• Reception cover during holidays and busy periods.

Job requirements:

• Although relevant experience would prove advantageous, it is not essential as comprehensive training will be provided. The successful candidate will:
• Be computer literate including Excel.
• Demonstrate attention to detail and accuracy.
• Have a high level of discretion and excellent organisational skills.
• Be approachable with willingness to help.

Benefits

• Free onsite parking.
• Free refreshments (tea and coffee).
• Casual dress.
• Company social events.
• Opportunity for company bonuses.
• Cost of living reviews carried out annually by the Directors.
• 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year).
• Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days.
• Life Insurance Scheme – 3x annual salary.

We have a positive, professional and welcoming environment; you will have the opportunity to work within a fully integrated multidisciplinary business. We offer good job security and stability with career development opportunities for the right candidate.

Full Time Temporary Position

• 9-month fixed term contract (maternity cover)
• Hours are based on a 40-hour week, Monday to Friday 8.00am to 4.30pm with half an hour each day for lunch. 
• No weekend, evening or bank holiday working.

Due to the nature of the business being a manufacturing environment, working from home arrangements are not available.